Rules & Regulations

McAllen Farmers Market Rules & Guidelines 

The purpose of the McAllen Farmers Market is to encourage the sustainable production and economic benefits of locally grown agricultural products, including fruits and vegetables, locally made food products and locally created artisan craft goods. We encourage and promote farmers and small-scale growers who utilize sustainable soil, water, health conserving and organic cultivation practices. We encourage both educational and cultural efforts which positively affect the health and well-being of our local community.

The McAllen Farmers Market Executive Committee, Management Team and Vendors must observe both the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.

The McAllen Farmers Market Executive Committee, Management Team and Vendors cannot discriminate based on:

  • Race
  • Color
  • National origin
  • Sex
  • Age
  • Disability
  • Sexual Orientation

In addition, the McAllen Farmers Market is committed to maintaining a work environment where harassment in any form (sexual or non-sexual) is not tolerated. Harassment consists of unwelcome conduct, whether verbal, physical, or visual, that is based upon a person’s protected status, such as sex, color, race, religion, national origin, age, disability, sexual orientation, or other protected group status.

Sexual harassment is defined as any unwelcome sexual advances, request for sexual favors, and/or verbal or physical conduct of a sexual nature. Sexual harassment in the McAllen Farmers Market is a form of sex discrimination. It is unacceptable behavior that will not be tolerated in any form or at any level.

WHAT DO WE CONSIDER LOCAL?

Market-Sold Items Must Be Sourced, Grown, Harvested and/or Crafted within the Rio Grande Valley (RGV) of South Texas. In certain cases, GO TEXAN products, other Texas-harvested/crafted and nearby regional products may be deemed acceptable, subject to pre- approval of the McAllen Farmers Market Executive Committee. The RGV is officially made up of Cameron, Hidalgo, Starr & Willacy counties.

 ITEMS WITH PROPER PERMITS WHICH MAY BE SOLD INCLUDE:

  • Local produce vegetables, fruits, berries, herbs, nuts & seeds
  • Locally made artisan baked goods, candies & dehydrated food products following the Texas Cottage Laws (priority given to use of local products and healthy alternatives)
  • Local vendor-raised plants, native plants, herbs, shrubs, trees or regional, flowers grown from seeds, bulbs, transplants or cuttings
  • Home style canned goods (preserves, pickles, vinegars, mustard, syrups) following the Texas Cottage Law and Texas Food Manufacturing Requirements http://www.dshs.state.tx.us/foods/foodmangen.shtm
  • Local honey, bee & beeswax products
  • Local grass-fed beef, pork, lamb & other meat products
  • Local farm-raised eggs from cage free/free range chickens
  • Regional shrimp & seafood gulf-harvested from the Vendor’s boat (with proper permit)
  • Local made & healthy ready-to-eat food  (with proper permits)
  • Locally made soaps, lotions, bath products, toiletry Items, especially those using plant or animal (such as goat’s milk, honey or olive oil) and other local ingredients
  • Locally made artisan craft goods (priority given to use of local materials)
  • Locally made goods promoting gardens, habitat improvement & encouragement of care of birds, butterflies, bats & other creatures
  • Local natural plant or animal fibers, wool, cotton, fleece or hand-spun yarn
  • Local fair trade goods, (including herbs, spices & other products)
  • Books & educational materials related to gardening, health & environment.
  • Pre-approved community and/or sponsoring organizations, including related educational, cultural & health event materials.

PRODUCE & FOOD PRODUCT DISCLOSURE    

All market produce vendors must disclose the growing practices used in their farming operations. All produce vendors must use natural farming practices and are subject to soil sample testing to verify farming practices.  The McAllen Farmers Market will provide disclosure signage to clearly identify to consumers the produce sold in vendor booths. Food vendors must label and identify all ingredients in the products they sell on the individual packaging.

DESIGNATIONS WILL INCLUDE THE FOLLOWING:

  1. LOCAL GROWN – ORGANICALLY/NATURALLY- PRODUCED
  2. LOCAL GROWN – TRANSITIONAL – PRACTICES (i.e. working towards organic production &/or the inclusion of local organically grown ingredients)
  3. REGIONALLY GROWN – ORGANICALLY/NATURALLY – PRODUCED
  4. TEXAS GROWN – ORGANICALLY/NATURALLY – PRODUCED

PRODUCE SALES & RE-SALE POLICIES:

  • Farmers/gardeners/growers are only allowed to sell fruit and vegetables grown by them.
  • In the appropriate space on the vendor application form, please list any other family members, employees or volunteers who may staff your market booth and represent your business.
  • Farmers/gardeners/growers may sell limited amounts of produce from other farms/ gardens grown by other current McAllen Farmers Market Vendors, especially when these vendors may not be able to attend and staff their own booths, or if the vendor’s market products are seasonally limited.
  • Co-op, community garden members and other similar organizations or groups may sell products grown by other members of their co-op, community garden, etc.
  • All such products sold at The McAllen Farmers Market must be identified and follow McAllen Farmers Market rules and guidelines.
  • Reselling of any other produce is not permitted.
  • Farmers/gardeners/growers are allowed to sell plants of vegetables, herbs, fruit, butterfly plants, native plants, native trees and shrubs with proper permits.

SUBJECT TO LOCAL MUNICIPALITY REGULATIONS

Food Safety is a priority for the McAllen Farmers Market. Current Food Handlers Permits are REQUIRED for any vendor or individual within a booth who handles food products or shares product samples with customers. This includes any vendor who processes, prepares or serves food items at or for the McAllen Farmers Market.

Please provide a copy of your current food handlers permit and/or any other health or industry related licensure or certificates required for your market products. Food Handler Permits and other certification documents are subject to inspection by the McAllen Farmers Market Management Team. Food handlers training and permits can be obtained through the City of McAllen and through other local municipalities.

Exemptions: Vendors who only sell whole, uncut produce or unshelled nuts and who share no samples are exempt from Food Handlers Permit requirements.

HEALTH & SAFETY REGULATIONS

Please make certain that you are familiar with all applicable health, safety and regulatory laws governing the particular items you wish to sell at local Farmers Markets. See links to new Cottage Food Production Operations regulations found at: http://www.dshs.state.tx.us/foodestablishments/cfpo/

ARTISAN HANDICRAFTS

Only high quality items designed and executed by the vendor will be considered. No Re-Sale of craft items or of items created in other regions will be considered, other than certain Fair-Trade Goods and/or other unique exceptions, including certain items which non-profit organizations provide for sale, and are always subject to the McAllen Farmers Market Executive Committee and Management Team’s discretion. Artisan spaces are limited in proportion to food vendors and always per the Market Management Team’s discretion. Because we are primarily a farmers market, furniture, crafts, jewelry, household decorations, and yard decorations are limited to one vendor per category.

VIOLATIONS

The Market Management Team may at any time ask a vendor to remove any non-approved or other item(s) deemed inappropriate or unsafe for customer consumption or that is listed as a prohibited product under the Cottage Law. After receiving warning, repeat violators may be temporarily or permanently banned as vendors at the McAllen Farmers Market. If a violation is a serious health and/or safety concern and/or a behavioral issue, any vendors may be asked to leave without prior warning, at the discretion of the Market Management Team or by a member of the Executive Committee.

TRASH DISPOSAL

Please bring your own disposable bags for trash items and dispose of your trash.

GRIEVANCE PROCEDURE

Any market-related grievances must be made in writing and addressed to the Market Management Team outside market operation hours a copy of the grievance can be sent via email to: theMcAllenfarmersmarket@gmail.com.

NO SMOKING or ALCOHOL CONSUMPTION ALLOWED

Smoking is prohibited by vendors and/or their representatives. Please report any abuses to the Market Management Team.

CHILDREN OF VENDORS

Your children are welcome to join you on market days. However, vendors are responsible for supervising their children at all times. If problems arise concerning children, behavioral or otherwise, please address these concerns to the Farmers Market Management Team in writing, as for any other grievance procedure.

HOLD HARMLESS AGREEMENT

All vendors must read, sign, date and submit the McAllen Farmers Market “Hold Harmless Agreement”.

Hold Harmless Agreement  (Please print a copy of the Hold Harmless Agreement & provide a signed copy of the agreement to a member of the Market Management Team or the Executive Committee prior to setting up).

MARKET TIMES, DAYS & LOCATION

Every Saturday Year-Round (Except Thanksgiving & other Major Holidays) 10 AM – 1 PM. All Markets held in the front McAllen Public Library, 4001 N. 23rd St., McAllen, TX 78504. In the event of inclement weather, vendors will set up inside the library’s reception area.

Contact: TheMcAllenFarmersMarket@gmail.com

VENDOR SET-UP & PARKING

Vendors must set up booths prior to 10 AM and must be ready to sell to market customers at opening time. Members of the Market Management Team will be on hand no later than 9 AM to help facilitate market set up. Vendors are permitted to drive vehicles near their booths both to unload and reload goods at market’s end. After unloading, vendor vehicles need to be moved to the library parking lot.

VENDOR SPACES

Vendors are not required to set up under a covered canopy, Vendors may bring their own pop- up canopy shelters. This is allowed only and if:

  1. NO product advertisement/logos, etc. are printed on the canopy [except for the Vendor’s own market-based business]; and
  2. The canopy is securely anchored without using stakes. Tent legs may be secured by sand bags or weights.

VENDOR BOOTH ASSIGNMENTS

Vendor booth assignments are made by the McAllen Farmers Market Executive Committee.  Preferential booth assignment is given to vendors who have paid in full for a minimum of four months, who have seniority with the farmers market and based on space availability.

ALL VENDORS must bring their own tables, chairs & non-electric table lighting.

MARKET BREAKDOWN

No vendor may leave the market early unless excused for valid reasons, such as illness or selling out of market produce/product. Early break down is permitted only with approval by and at the discretion of the Market Management Team. Safety and consistency of market times are our two concerns here.

VOLUNTARY SALES DISCLOSURE

At the end of each market day, we need to keep an estimated tally of total market sales. Sales disclosure is not mandatory for vendors. However, the statistics collected will help our market keep tabs on estimated sales and get a better sense of the market’s financial health throughout the seasons and from year to year. Voluntary sales disclosures from individual vendors will be kept confidential and will not be shared outside of the Market Management Team. However, total market sales figures will be used for the purpose of publicity, funding, grant writing, reporting and strategic planning by the McAllen Farmers Market Executive Committee.

VENDOR FEES: BEGINNING SEPTEMBER 2016

Please note that if an approved vendor fails to show for more than 2 weeks after being approved, their vendor spot will be reassigned. The vendor will have to re-apply. If there is no current opening they will be put on a wait list.

Three tier membership:

  • Premium ($30 per month with purchase of 4 months paid in advance). $120 due the first Saturday of the month. Designated assigned booth space is provided with the premium membership.
  • Regular:  $40 monthly table fee. First come, first serve on non-designated assigned booth availability is provided at the regular membership.
  • Guest: ($20 weekly table fee). First come, first serve on non-designated assigned booth availability is provided with the guest membership.
  • Farmers:  will receive a 50% fee discount off the regular rate ($20 per month).   Designated assigned booth space is provided with the purchase of 4 months paid in advance.

NON PROFIT AND COMMUNITY BASED ORGANIZATIONS

  • Based on booth availability and approval from the Executive Committee, non profit and community based organizations who are providing a service during the operating hours of the McAllen Farmer’s Market can set up at no cost. Non profit and and community based organizations can not sell any products nor solicit donations at the McAllen Farmer’s Market with the exception of sponsor and partner organizations and the approval of the Executive Committee.
  • Every effort is made to provide an environment where customers and visitors of the McAllen Farmer’s Market feel welcome and comfortable. We respect the diverse community we live in and therefore will not allow political or religious organizations to obtain booth space at the McAllen Farmer’s Market.

VENDOR APPLICATIONS

Please carefully read all McAllen Farmers Market Rules & Guidelines and apply online. Vendors must allow the Market Management Team adequate time to review and approve completed Market Vendor Applications. Vendors must be officially notified of their approval status well before market set up time and will not be reviewed and/or approved at the beginning of or on a market day.

The McAllen Farmers Market does not offer exclusive rights to any one vendor to sell any one product. Market customers typically benefit from having a choice. However, in the event there are vendors on a waiting list; or, the same or similar products is excessive, duplicate products may be denied entry.

FINANCIAL DISCLOSURE

All financial statements of the McAllen Farmers Market are privy to the Executive Committee and The McAllen Farmers Market Management Team.  If a vendor has a question regarding their individual vendor account they may inquire about the status of their account with a member of the Executive Committee.

Fees collected from vendors and from sponsors pay for the following operational costs:

  • Rent
  • Website registration, maintenance and associated costs
  • McAllen Farmers Market Coordinator position
  • Chef Demonstrations
  • Educational Activities
  • Live Music Performances
  • Marketing
    • Flyers
    • Banners
    • Brochures
    • Media promotions
  • Supplies & Equipment


EXECUTIVE COMMITTEE

The McAllen Farmers Market Executive Committee is comprised of individuals who represent the different categories of vendors at the farmers market and community.

Any and all formal complaints, grievances or inquiries regarding issues concerning the McAllen Farmers Market must be in writing and submitted via email to: themcallenfarmersmarket@gmail.com.

All formal complaints, grievances or inquiries will be reviewed by the Executive Committee. Any decision made by the McAllen Farmers Market Executive Committee is final.

However, the statistics collected will help our market keep tabs on estimated sales and get a better sense of the market’s financial health throughout the seasons and from year to year. Voluntary sales disclosures from individual vendors will be kept confidential and will not be shared outside of the Market Management Team. However, total market sales figures will be used for the purpose of publicity, funding, grant writing, reporting and strategic planning by the McAllen Farmers Market Executive Committee.